Feathers in a dreamcatcher © Leslie Cooper
Dawlish & Teignmouth Camera Club Constitution
1 The Club shall be called the Dawlish & Teignmouth Camera Club. Its objects shall be to stimulate interest and encourage proficiency in photography.
2 Membership shall be open to all applicants who are acceptable to the Committee. Membership may be terminated at the discretion of the Committee. Honorary Life Membership may be awarded to members who have given exceptional service to the club.
3 Members shall be required to pay such annual and other subscriptions as may from time to time be determined at an Annual or Special General Meeting. Those who have not paid their annual subscription by the 31st October will be deemed to have ceased membership.
4 The affairs of the club shall be in the hands of a Committee, comprising:
Vice Chairman (Chairman Elect)
Immediate Past Chairman
Internal Competitions Secretary
External Competitions Secretary
Two other Members
Other non-committee posts may be selected and filled at the A.G.M. but the appointees will have no vote on or right to attended Committee. The quorum for committee meetings shall be five voting members of the committee. The Committee shall have the power to fill any vacancies (including officers who are outside the Committee) that occur between each A.G.M., and to co-opt up to two other voting members and up to two non-voting committee posts.
5 The Annual General Meeting will normally be held within one month of the end of the financial year. The agenda, including motions submitted for discussion, will be published seven days before the meeting. The quorum shall be 15 paid up members.
6 Officers and Committee members shall be elected at the A.G.M. and serve for the subsequent year. Nominations, proposed and seconded, and bearing the agreement of the nominee, should be in the hands of the Secretary seven days before the A.G.M. The Vice-Chairman will normally become Chairman for the subsequent year.
7 The A.G.M. shall consider financial statements prepared by the Treasurer, fix the subscriptions for the subsequent year and deal with any matters relating to the Club. Motions to be voted upon at the A.G.M. must be notified to the Club Secretary, in writing, not less that 14 days prior to the date of the meeting.
8 A Special General Meeting may be called by the Committee or at the written request of at least six paid up members. Only the business for which the meeting was called may be discussed. The quorum shall be 15 paid up members.
9 The financial year shall be from 1st April to 31st March.
10 A programme of events shall be prepared by the Programme Secretary, and approved by the Committee. So far as is possible, excluding public holidays, meetings shall be held weekly from about mid-September to about the end of April. Additional events may be arranged by the Committee.
11 Competitions shall be held for printed images and projected images. Only fully paid up members will be allowed to enter such competitions.
12 The Club shall be affiliated to the Photographic Alliance of Great Britain through the Western Counties Photographic Federation.
13 Should the Club be wound up, its equipment shall be sold and its total assets after meeting all commitments, donated to a charity selected by the Committee in office at the time of winding up.
14 These rules may be amended only at an Annual General Meeting or a special meeting called for that purpose.
15 The Committee shall have the power to deal with any matters not covered by these rules.
Child protection policy of Dawlish & Teignmouth Camera Club
Statement of Purpose.
Within this policy a child is defined as a young person under the age of 18 (The Children Act 1989).
Whilst Dawlish and Teignmouth Camera Club, (other wise referred to as the Club), has had very few young people as members in its thirty year history, the situation could arise where such persons join the Club or participate in its activities. The introduction of this Child Protection Policy should therefore highlight the fact that the Club are determined to ensure that all necessary steps are taken to protect from harm, those children and young people who participate in the club’s activities. This policy establishes the Club’s position, role and responsibilities and clarifies what is expected from everybody involved within the club. It very clearly highlights the importance placed by the Club in the protection of children and young people.
Every child and young person who participates in the activities of Dawlish and Teignmouth Camera Club should be able to participate in an enjoyable and safe environment and be protected from abuse. This is the responsibility of every adult involved in this organisation. We ecognise that child abuse is a very emotive and difficult subject, but it is important to understand the feelings involved and not to allow them to interfere with our judgement about any action to be taken. The Club recognises its responsibility to safeguard the welfare of all children and young people by protecting them from physical, sexual or emotional abuse, neglect and bullying.
Dawlish and Teignmouth Camera Club will ensure that:-
The welfare of the child is paramount.
All children, whatever their age, culture, disability, gender, language, racial
origin, religious beliefs and/or sexual identity, have the right to protection
All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
All members of this organisation have a responsibility to report concerns to the Chairman or Vice Chairman.
A full copy of this policy is available from the club's secretary.
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